Officers

The Trilogy Troubadours Membership Coordinator

Oversees all matters related to recruiting and educating new members to the club.

Recruiting New Members

• As new members are needed the Membership Coordinator will lead the effort to find and qualify new members

• Once a member joins the Troubadours the Coordinator will provide web site access including Login ID and password

• The coordinator will provide introductions to the club as to how it works and will introduce existing members to any new member

Attendance

• The coordinator will be responsible for recording attendance at rehearsals and other club related activities requiring attendance information

   

The Trilogy Troubadours Club President

Oversees the club's overall management operations and strategic direction in compliance with the club mission and by-laws. Fosters a sound environment to ensure effective management and engagement among club members.

Key Responsibilities

Leadership and Management

• Presides over club meetings and events.

• Guides the executive committee and club members in decision-making.

• Represents the club in community events and meetings.

• Ensures the club is in compliance with the club By-laws.

Communication

• Facilitates communication between members and external stakeholders.

• Prepares and distributes meeting agendas.

• Helps promote club activities through newsletters and social media.

• Actively responds to situations and/or conditions to ensure the health and safety of members. (e.g. Covid and other seasonal viruses).

Planning and Organization

• Involved with the development of club goals and initiatives.

• Oversees the final implementation of goals and initiatives.

Membership Engagement

• Supports recruitment of new members and fosters a welcoming environment.

• Encourages member participation and feedback.

• Addresses member concerns and suggestions.

Reporting

• Communicates to members on club activities and progress.

• Provides information to the governing body or parent organization (Blue Star or Trilogy BOD) as required.

This role requires strong leadership, communication, and organizational skills, along with a commitment to the club's mission, while fostering a welcoming and enjoyable club environment.

The Trilogy Troubadours Club Vice President

This position supports the club President in the overall management and strategic direction of the organization. This role involves assisting in operations, leading in the President's absence, and ensuring the group's mission and goals are achieved.

Key Responsibilities

• Assist the President with their duties and responsibilities and act as a key liaison with the board and membership.

• Take on the Presidents club duties and responsibilities when they are unable to so.

• Help oversee the clubs structure and ensure its operating effectively and within its mission.

• Work with the President and other board members to develop and track club communications, operations and financials

• Serve as a club representative as requested

This role requires good organizational and communication skills, familiarity with financial principles, ability to work effectively as part of a team and commitment to the clubs mission and values.

The Trilogy Troubadours Club Secretary

Oversees the club's record keeping and communications from the club to members, patrons, and Trilogy Lifestyle Team.

Record Keeping

• Take minutes at executive team meetings

• Publish minutes on web site

• Maintain historical records of club

   

Maintain Web Site

• Keep copy on Troubadours web site current and accurate

• Add and delete content as needed

Communicate

• Gather information from team leadership and communicate via email to the membership

• Communicate club performance needs to the Trilogy Lifestyle Team.

• Create posters and ticket design for performances

• Print tickets and coordinate ticket sales with Trilogy Lifestyle Team

• Publish electronig performance information on media sites

• Send branded email blasts to patron data base
  
  The job requires reasonable computer skills.

The Trilogy Troubadours Club Treasurer

Oversees the club’s financial management and fiscal health. This position requires a commitment to the group’s mission, active participation with the board of directors and precise attention to detail.

Financial Oversight

• Manage the club’s bank accounts and monitor cash flow.

• Ensure all funds are collected, deposited and tracked accurately.

• Reconcile bank statements and maintain organized financial records.

• Pay all bills incurred by the club ensuring full and proper documentation has been received.

Budgeting and Financial Planning

• Assist and advise the board, the clubs financial status for budgeting and planned purchases.

Financial Reporting

• Present financial status to the board

• Submit copies of monthly bank statements to Say Patel at Blue Star.

• Prepare and submit annual financial report to Say Patel at Blue Star.

Record Keeping

• Accurately maintain the clubs check book and documentation of all reimbursements and deposits.

• Ensure proper financial procedures and controls are in place.

This role requires good organizational and communication skills, familiarity with financial principles, ability to work effectively as part of a team and commitment to the clubs mission and values.